Privacy Policy
This Privacy Policy outlines the commitment of the Ontario Confederation of University Faculty Associations (OCUFA) to protecting the privacy of personal information collected through its website and services. It complies with Canadian privacy laws and applies exclusively to the OCUFA website and its related features.
1. Scope of Policy
This policy applies to the OCUFA website and its services. It does not govern external websites linked to OCUFA’s website. By using the site, you consent to the terms outlined in this Privacy Policy. If you do not agree, please discontinue use.
This policy does not limit the collection, use, or disclosure of business contact or publicly available information.
2. Information Collection
Voluntary Information
OCUFA collects personal information that you voluntarily provide through registration forms, emails, or participation in specific services, such as:
- Event registration
- Award applications
- Committee, working group, or task force participation
- Legal or employment assistance requests
Information may include but not limited to your name, business address, date of birth, family members names, food restrictions, accessibility issues, and contact details.
Event-Related Information
Photographs, video recordings, and other media captured during our events.
Cookies and Automated Data
OCUFA may use cookies to track user activity and gather statistical data, such as IP addresses, session durations, and browser types. Cookies are used solely to enhance functionality and user experience and do not store personal information unless explicitly submitted by the user.
3. Use of Information
- Service Delivery: Personal information is used to provide requested services, improve user experience, and enhance site functionality.
- Third-Party Processing: OCUFA may share information with trusted service providers for purposes such as event organization, email distribution, or data analysis. All third parties are contractually obligated to maintain the confidentiality of information.
- Statistical Analysis: Aggregated, non-personally identifiable data is used to evaluate and improve site performance.
OCUFA does not sell or disclose personal information to unaffiliated third parties except as required by law or with user consent.
4. Event Photography and Media
By attending our events, you acknowledge and agree that:
- Photographs and videos may be taken during the event for documentation, promotional purposes, or inclusion in reports, newsletters, or social media.
- You may appear in such photos or videos, which may be used in print, online, or other media.
- If you do not wish to be photographed or recorded, please notify us in advance or inform the event photographer on-site.
5.Data Security
OCUFA is committed to safeguarding personal information through reasonable security measures, including:
- Secure storage systems
- Industry-standard encryption for online transmissions (e.g., SSL)
- Timely destruction of data that is no longer needed for legal or business purposes
While no system is completely secure, OCUFA takes all reasonable steps to protect personal information from unauthorized access or misuse.
6. User Rights
- Access and Updates: Users may request access to or updates of their personal information by contacting OCUFA directly.
- Opt-Out Options: Users may opt out of receiving promotional communications by following instructions in emails or contacting OCUFA.
7. Changes to Policy
OCUFA reserves the right to update this Privacy Policy. Changes will apply only to information collected after the revised policy’s effective date unless explicit consent is obtained. Continued use of the site indicates acceptance of any updates.
8. Contact Information
If you have any questions or concerns regarding this Privacy Policy, please contact:
Ontario Confederation of University Faculty Associations (OCUFA)
Email: info@ocufa.on.ca
By using the OCUFA website, you acknowledge and agree to this Privacy Policy.