Job posting: Assistant to the Executive Director

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Duties and responsibilities:

  • Provide administrative support to the Executive Director and coordinate the work in the Executive Director’s office, including scheduling, travel and oversight of correspondence
  • Coordinate production and distribution of material for OCUFA Board and Executive Committee meetings
  • Record minutes of Executive, with the possibility for voluntary overtime opportunities
  • Maintain and update OCUFA policy archives database
  • Other duties may be assigned from time to time as the needs of the Executive Director’s office evolve

Skills required:

  • Excellent verbal and written communication skills
  • Excellent organizational, administrative and secretarial skills
  • Proficiency in basic graphic design
  • Advanced skill using Word, Outlook, Excel and file management software
  • Demonstrated ability to work with tight deadlines, frequently changing priorities, and to handle multiple tasks simultaneously
  • Excellent interpersonal skills
  • Ability to work as part of a team, with minimal supervision, while exhibiting strong initiative and judgment

Qualifications:

  • A diploma, university degree, or relevant education and experience
  • Understanding of labour relations in a unionized workplace
  • Understanding of and commitment to OCUFA policies, practices and objectives

Experience:

  • Demonstrated experience related to the duties and skills above, including a minimum of 5 years as an executive assistant or equivalent to senior officials

The position is within Level A of the Administrative Category as set out in the collective agreement between OCUFA and CUPE 1281. The annual starting salary for the position is between $61,928 and $65,862. OCUFA also offers a pension plan along with a generous benefits and vacation package.

All qualified candidates are encouraged to apply. OCUFA welcomes and encourages applications from qualified individuals from equity-seeking groups, including women, members of racialized groups, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity, or gender expression.

To receive full consideration, submit a letter of application and CV by 4 pm January 18, 2019.

Applications should be submitted as a single pdf document and directed to Michael Conlon PhD, Executive Director at mconlon@ocufa.on.ca.

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