Job Posting: Financial Administrator

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Permanent, Regular, Part-Time Position
Deadline: 5:00 p.m. on Friday, December 1, 2023

Working under the supervision of the Executive Director, the successful candidate for Financial Administrator will handle full cycle bookkeeping and payroll for OCUFA. The Financial Administrator will be part of a dynamic team of staff who work collaboratively to deliver the services required to meet OCUFA’s mandate, provide support for OCUFA’s member organizations, and assist in related advocacy initiatives.

Founded in 1964, OCUFA represents 17,000 university faculty, academic librarians, and other academic professionals in 31 member organizations across Ontario. It is committed to enhancing the quality of higher education in Ontario and recognizing the outstanding contributions of its members toward creating a world-class university system. For more information, please visit the OCUFA website at

Areas of Responsibility
Accounts Receivable

  • Perform account receivable functions including invoicing, deposits, collections, and revenue recognition

Accounts Payable

  • Perform all activities related to the accounts payable function including reviewing, coding, and processing payments.


  • Perform payroll functions in an accurate and timely manner;
  • Maintain accurate records of sick day, overtime, and lieu days;
  • Coordinate SUB payments, as needed;
  • Coordinate staff health and dental plan, and pension benefits plan;
  • Government, pension, union, and other remittances.

Bank Reconciliations

  • Conduct monthly reconciliation of all accounts.
  • Reporting
  • Prepare financial reports through collection, analysis, and summarization of data;
  • Provide the Executive Director with regular monthly year-to-date versus budget income statements;
  • Other reporting as requested.


  • Assist with the annual audit.
  • Budget, Cash Flow, Forecasting
  • Assist the Executive Director with the annual budget, cash flow projections and forecasting.

Record Keeping

  • Maintain and balance the general ledger in an accurate, complete, and up-to-date manner.
  • Maintain financial filing systems.


  • Interpret and apply GAAP not-for-profit accounting policies, rules, and regulations to all work to ensure compliance with applicable standards;
  • Other duties may be assigned from time to time as the needs of OCUFA, or its circumstances, change. Such duties shall be discussed prior to assignment to ensure compatibility with workload and area of expertise.


Skills and Requirements

  • Bachelor’s degree in Accounting, Finance, or related field;
  • 3-5 years relevant experience working in accounting and bookkeeping;
  • Thorough knowledge and understanding of not-for-profit GAAP;
  • Strong verbal and written communication skills;
  • Proficient skills in accounting software, payroll systems, and Microsoft Excel;
  • Experience with accounts payable, accounts receivable, payroll, and general ledger;
  • High degree of accuracy and attention to detail;
  • Strong understanding of payroll in a unionized workplace;
  • Understanding of Collective Agreements as it relates to organizational finances;
  • An understanding of, and commitment to, social justice and equity related issues, particularly those that may impact the university sector;
  • Knowledge and experience with Ontario labour unions and the broader labour movement in Canada; and
  • Ability to work on projects individually and in collaboration with other staff members independent of supervision.

This is a non-unionized, permanent, regular, part-time position. All OCUFA staff act under the direction and authority of the Executive Director.

This position is based at the OCUFA office in Toronto, Ontario.

OCUFA is a unionized and equal-opportunity employer committed to the principle of employment equity and welcomes diversity in the workplace.

Please submit your cover letter, resume, and the names of three references, packaged in one PDF, to by 5:00 p.m. on Friday, December 1, 2023.

Jenny Ahn
Executive Director
Ontario Confederation of University Faculty Associations

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