Job posting: Executive & Special Projects Coordinator

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Maternity Leave Replacement of 1 year – July 15, 2019 – July 15, 2020

Salary Range: $82,000 – $85,000 per annum (dependent on skills and experience)

The Executive and Special Projects Coordinator position is part of a dynamic team of policy staff who work collaboratively to deliver the services required to meet OCUFA’s mandate. The position comes with a generous vacation, pension, and benefits package and this is a unionized position with CUPE 1281.

Areas of Responsibility

Providing staff support to the OCUFA Board and Executive, assigned committees, workshops and conferences where required

Supporting the work of the Equity and Social Justice Committee (ESJC):

  • Assisting in the development of the goals and strategic direction of the committee including developing workshops and planning trainings
  • Communicating with committee members, sharing resources, and developing relationships with other committees
  • Supporting the committee chair with ESJC related issues

Providing policy, research, communications, and administrative support to specific special projects undertaken by OCUFA, including, but not limited to:

  • Assisting in the development of the goals and strategic direction for projects
  • Worldviews Lecture Series
  • Drafting and implementing work plans
  • Developing and maintaining relationships with committees, associations, organizations, individuals and staff relevant to projects
  • Drafting project reports
  • Liaising with OCUFA’s financial administrator to keep track of budgets and expenditures, and identifying funding opportunities
  • Monitoring, reporting on, and providing analysis on legislation, regulations, programs and policy directions that impact projects undertaken

Coordinating work in the Executive Director’s office, including, but not limited to:

  • Planning, communications and research support
  • Preparing materials for Executive, Board, staff and other meetings and liaising with other staff involved in production and distribution of meeting materials
  • Preparing speaking notes, correspondence, reports and briefing notes for OCUFA’s President, Executive Director, Executive members, and relevant committees
  • Coordinating committee chairs meetings and calls
  • Coordinating the Mandelbaum graduate fellowship selection committee work
  • Representing OCUFA at meetings where appropriate
  • Supporting the Communications Lead with editing Academic Matters
  • Organizing the annual Worldviews lecture about a topical issue for media and higher education professionals
  • Other duties may be assigned from time to time as the needs of OCUFA, or its circumstances, change. Such duties shall be discussed prior to assignment to ensure compatibility with workload and area of expertise


  • Demonstrated knowledge and experience in project management and office coordination
  • Excellent organizational, communication, and analytical skills and an understanding of advocacy, research and critical policy analysis
  • Ability to synthesize and filter a large amount of information in a succinct and accessible manner
  • A proficient level of computer literacy
  • An understanding of, and commitment to, social justice and equity related issues, particularly those that may impact the university sector.
  • Knowledge of public sector pensions would be an asset
  • A minimum of a graduate degree, and 5 years experience within advocacy organizations, labour unions, research institutes, public sector agencies, or professional associations, (or the equivalent combination of education and work experience)
  • Ability to work on projects individually and in collaboration with other staff members independent of supervision

Staffing Structure

All staff act under the direction and authority of the Executive Director. OCUFA is committed to the principle of employment equity, is an equal opportunity employer and welcomes diversity in the workplace.

Please submit your application with resume and the names of three references by July 5, 2019 to:

Michael Conlon, Ph.D

Executive Director


4th Floor, 21 Randolph Ave.

Toronto, Ontario M6P 4G4

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