Job Posting: Executive and Special Projects Coordinator

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Permanent, Regular, Full-Time Position (Policy Level A)
Deadline: 5:00 p.m. on Friday, August 25, 2023

Working under the supervision of the Executive Director, the successful candidate for Executive and Special Projects Coordinator will assist with coordinating and organizing OCUFA’s meetings, events, and special projects on behalf of Ontario’s university faculty and academic librarians. The Executive and Special Projects Coordinator will be part of a dynamic team of policy staff who work collaboratively to deliver the services required to meet OCUFA’s mandate, provide support for OCUFA’s member organizations, and assist in related advocacy initiatives.


Founded in 1964, OCUFA represents 17,000 university faculty, academic librarians, and other academic professionals in 30 member organizations across Ontario. It is committed to enhancing the quality of higher education in Ontario and recognizing the outstanding contributions of its members toward creating a world-class university system. For more information, please visit the OCUFA website at

Areas of Responsibility

  • Providing staff support to the OCUFA Board and Executive, assigned committees, workshops and conferences where required.
  • Staff support for OCUFA committee(s), as assigned:
    • Assisting in the development of the goals and strategic direction the committee including developing workshops and planning trainings; and
    • Communicating with committee members, sharing resources, and developing relationships with other committees; and
    • Support the committee chair on undertaking committee work.
  • Providing policy, research, communications, and administrative support to specific special projects undertaken by OCUFA, including, but not limited to:
    • Assisting in the development of the goals and strategic direction for projects and conferences;
    • Drafting and implementing work plans;
    • Developing and maintaining relationships with committees, associations, organizations, individuals, and staff relevant to projects;
    • Drafting project reports;
    • Liaising with the Executive Director to keep track of budgets and
    • expenditures, and identifying funding opportunities; and
    • Monitoring, reporting on, and providing analysis on legislation, regulations, programs, and policy directions that impact projects undertaken.
  • Coordinating work in the Executive Director’s office, including, but not limited to:
    • Administrative, communications, and research support;
    • Preparing materials for Executive, Board, staff, and other meetings and liaising and coordinating with other staff involved in the production and distribution of meeting materials;
    • Preparing speaking notes, correspondence, reports, and briefing notes for OCUFA’s President, Executive Director, Executive members, and relevant committees;
    • Coordinating committee chairs meetings and calls; and
    • Coordinating OCUFA’s Annual awards of distinction, working with staff assigned to selection committees, and planning the awards gala dinner.
  • Representing OCUFA at meetings where appropriate.
  • Supporting the Communications Lead with editing Academic Matters.
  • Other duties may be assigned from time to time as the changing needs of OCUFA.

Skills and Requirements

  • Demonstrated knowledge and experience in project management and office coordination, including the ability to multitask and prioritize work;
  • Critical thinking on complex problems with a solutions-oriented approach;
  • Excellent organizational, communication, and analytical skills and an understanding of advocacy, research, and critical policy analysis;
  • Ability to synthesize and filter a large amount of information in a succinct and accessible manner;
  • A proficient level of computer literacy;
  • An understanding of, and commitment to, social justice and equity related issues, particularly those that may impact the university sector;
  • Knowledge and experience with Ontario labour unions and the broader labour movement in Canada;
  • A minimum of a graduate degree, and 5 years experience within advocacy organizations, labour unions, research institutes, public sector agencies, or professional associations, or the equivalent combination of education and work experience; and
  • Ability to work on projects individually and in collaboration with other staff members independent of supervision.

This is a permanent, regular, full-time position, classified as Policy Level A, as defined in the terms and conditions of employment governed by the Collective Agreement between OCUFA and CUPE Local 1281. The salary range for this position is $99,624.90 to $118,785.94. Full benefits are offered in accordance with the Collective Agreement. All OCUFA staff act under the direction and authority of the Executive Director.

This position is based at the OCUFA office in Toronto, Ontario, with the option of a weekly hybrid work arrangement as detailed in the Collective Agreement. Occasional travel and weekend work will be required.

OCUFA is a unionized and equal-opportunity employer that is committed to the principle of employment equity and welcomes diversity in the workplace.

Please submit your cover letter, resume, and the names of three references, packaged in one PDF, to by 5:00 p.m. on Friday, August 25, 2023.

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